2008 Meeting Minutes

SUNTERRA ROAD AND UTILITY MAINTENANCE ASSOCIATION

Minutes of 2008 Annual Meeting

The meeting was called to order at 4:18 on Saturday, August 2, 2008 by Dale Heisinger at the home of Chris Sutton and Kate Long. Those present introduced themselves: Dennie Gordon, Karen Hess, Bob and Magdalena Verhasselt, Dale and Jane Heisinger, Sharon Inman, Janis and Bob Mattox, Judy Scott and Don Stillman, David and Kaaren Slawson, Pete and Molly Pere, BJ and Dick Arnold, Chris Sutton and Kate Long.

Jerry Gaskill of Island Excavating presented a report on the condition of the road. Jennie Joplin was present by telephone during his report and the ensuing discussion of it. It has been two years since grading has been done. There have been small repairs since. But from Jennie=s on down the hill, the road is gone. There are also some other bad spots. We need the ditches cleaned. The cleaning should be done in October, after the rains start, and then we need rock B 15 to 20 loads. We need a repair where a piece of construction equipment went off the road. Jerry suggested that something been done to the road every year. Others noted that the Shilling construction project is done, that another is due to be completed in April 2009 and that it was thought that the large house mover would not be needed again and only foundation work remained to be done on the third project. Jerry was thanked by all for giving his time and expertise.

The minutes of the 2007 Annual Meeting were approved.

The Treasurer=s report was distributed. BJ, the Treasurer, noted that she appreciates early payment of the annual assessment and that liability insurance has been purchased.

The road maintenance discussion continued. Having already heard from Jerry, Dale then summarized some of the damage to the road during the various construction projects and the repairs, so far, near the sites. The Shillings have repaired. Don Stillman believed that repairs had been made near his project. The Roberts repairs have not yet been done. Dale expressed his belief that there should be something in the bylaws so that people know before construction what they will be responsible for. Judy Scott suggested that people be given notice before construction what they will be responsible for, that they have the opportunity to repair the road, and that they be assessed, if necessary, for damage done to the road. Chris mentioned a construction fee for general wear and tear to the road by earth movers, dump trucks and heavy equipment during a project. Judy Scott made a motion to explore a one-time construction fee. This was seconded and passed by acclamation.

Under Old Business, Dale thanked David Slawson for his work in finding an agency that would supply liability insurance. Bob Verhasselt asked how much was purchased. The answer is $1 million per occurrence with a $2 million annual limit.

The emergency evacuation sign had to be taken down because of the property owners concerns about nonresident joyriding over their property. Dennie Gordon will ask the owners about putting some reflectors on a tree so that the way down to the water would be apparent to residents but not to others.

Under New Business, it was decided that next year's meeting and potluck will be at 4 o'clock on Saturday, August 1, 2009 at the Verhasselts.

The current members of the Board of Directors with the exception of Geoff Shilling, who resigned, along with Chris Sutton, were nominated and elected for the next annual term by acclamation.

A motion was made, seconded and approved to adjourn at 5:18 pm.

Respectfully submitted,

Kaaren Slawson, Secretary